Due diligence is essential for all stakeholders when working with large quantities of sensitive files. Due diligence files are traditionally kept in cabinets that can only be accessed by those who have physical access. This method isn’t suitable for dealing with larger volumes of data or multiple transactions. A virtual data room (VDR) allows multiple parties interested in reviewing and comment on sensitive documents, without making copies that could reveal confidential information. VDRs are used for due diligence in M&A transactions, litigations, and bankruptcy cases.
In order to facilitate the due diligence process to speed up due diligence, the VDR has a structure for files that is simple to navigate and organizes files based on their type or stage of the project. The folder structure can easily be modified to fit the needs of different projects and industries. The software includes an initial index of files that reflect an due diligence checklist. This makes it easier for users to locate the necessary documents faster.
To ensure that no one can gain access to confidential information without permission To ensure that no one can access confidential information without permission, the VDR must include complete security features. This includes 256-bit encryption, remote shredding, dynamic watermarks restricted viewing mode and secure spreadsheet view, detailed Data Room activity reporting and antivirus protection. It should also permit you to restrict the ability to download and print documents as well as limit the amount of time users spend on a screen or document. Different providers offer different security features, so be sure to compare their flexibility before choosing a service.