Data room confidential mode allows the virtual data room administrator to restrict a particular user’s access to the VDR by determining their IP address or the type of device. It’s an invaluable tool for M&A deals and other delicate business ventures.
A good service provider will provide granular rights settings for users and two-factor authentication. They will also have remote shred that deletes documents downloaded after an administrator has removed access. They will also be able handle the most common file formats including PDFs and XLSXs. The top providers can also add watermarks to files that users download which will help keep people from sharing leaked copies of the files online. They can also specify a time limit for files that have been downloaded which will stop unauthorised downloading.
Other useful tools include redaction, which allows administrators to eliminate (black out) portions of text or particular areas of a text from the view of authorized users. This feature is crucial as it protects any personally identifiable information as well as critical business data from hackers. Most reliable VDR providers can modify PDF Doc, Docx, Txt, PPT, PPTX, JPG, GIF, and Q&A files.
Some providers allow users to print documents that automatically include a watermark, and they can also permit users to download the original version of a file. Additionally, a reputable provider will offer users the ability to ask questions and answer that allows them to discuss documents in the data room and record answers in a searchable database. This can be extremely helpful for M&A deals or any due diligence project.